Answer first: use this guide to turn an AI tool decision into a small, repeatable workflow. Define the job, set a pass/fail bar, and keep human review where the output matters.
01Choose one job
A shortlist should compare tools for one job, such as research, email, or meeting notes.
02Select three roles
Pick the best fit, the simplest fit, and the budget fit.
03Write the tradeoff
Explain what each tool wins and what it asks the user to give up.
04Re-test monthly
Keep the shortlist useful by checking the most important workflow again.